Many editorial teams still use spreadsheets to manage content. They are familiar, easy to set up, and cost nothing. But as teams grow and workflows get more complex, spreadsheets start to fall short.

Newsroom content planning software gives you more control, better collaboration, and fewer errors. If your team works across platforms or handles a high volume of stories, the benefits are hard to ignore.

Here’s why spreadsheets cause more problems than they solve, and how a dedicated editorial calendar planning tool like Kordiam can improve your entire content process.

The Problem With Using Spreadsheets to Plan Content

Hard to collaborate

Spreadsheets were not built for teamwork. When multiple people work in the same file, things get messy. It is easy to lose track of edits or overwrite someone else’s work.

An editorial content planning tool gives each team member a clear view of their own tasks. Everyone stays in sync without getting in each other’s way.

Difficult to connect to your CMS

If you want your calendar to talk to your CMS, spreadsheets make it hard. Copying and pasting between systems leads to mistakes. It also takes time you cannot afford to waste.

Newsroom planning software like Kordiam integrates directly to your CMS and other tools. Stories move smoothly from plan to publish.

Limited control over access

It is tough to manage permissions in a spreadsheet. You may end up giving freelancers or junior staff access to information they should not see.

With an editorial calendar tool, you can set clear roles and restrict access to sensitive data. Everyone gets what they need, and nothing more.

What You Get With Newsroom Content Planning Software

A tool like Kordiam gives you more than just structure. It saves time, reduces confusion, and makes your newsroom more streamlined.

Views that match your workflow

Kordiam lets you sort, filter, and group stories in ways that make sense for your team. You can save views for quick access and focus only on what matters.

Fast updates and fewer clicks

You can move stories to a new time slot with one click. Edit details right in the list view. No need to switch between tabs or dig through documents.

Built-in integrations to your tools

Kordiam integrates with your CMS, DAM, and other platforms. That means fewer manual steps and more time for actual work. Click here to learn more about our integrations.

Better teamwork

Everyone works from one calendar. Editors, writers, and producers all see the same up-to-date plan. You spend less time checking in and more time getting things done.

Spreadsheets Work Until They Don’t

They are fine for simple tasks. But content planning is rarely simple.

An editorial calendar tool like Kordiam gives your team a better way to stay organized and on track. It brings structure to your workflow without slowing you down.

When your planning tool is made for editorial work, your team delivers more, with less stress.