Most newsroom workflows aren’t really workflows. They’re a tangle of email threads, Excel spreadsheets, Slack messages, and file transfers that don’t talk to each other. This is exactly the problem newsroom software such as Kordiam is meant to solve. 

We designed a seamless editorial planning system that connects assignments, content intake, editorial review, and data transfer into one single source of truth. A clean handoff from pitch to publication. 

Here’s what that looks like in practice. 

1. The Setup (Assign & Plan) 

Every workflow starts with a story in Kordiam. Editors create tasks linked to that story, including text, photos, videos, or anything else that needs to be produced. 

Kordiam’s Task widget surfaces the details that matter. You’ll see deadlines, assignees, and platforms all in one place.  

From the Tasks page, planners can group and filter tasks by event or due date to coordinate work across the team. 

Need to know who’s free? The User Box shows reporter and photographer availability so assignments can be made in real time. 

2. The Intake (Upload and Deliver) 

Reporters don’t need to email files or drop them in a shared drive. Each task generates an upload link that appears directly in the Story Card and in emails. 

These links are flexible. You can route photos to a specific folder in your DAM, send text directly to a CMS article, or keep everything within Kordiam. You can even create different links for different types of content like pictures, video, or audio.  

To ensure quality and consistency, you can require metadata and set character or word count limits. That means the content arrives exactly as needed, ready to publish. Click here to read more about the importance about metadata for newsrooms. 

3. The Gatekeeper (Review and Select) 

Kordiam removes the need to download files just to know what’s inside. Editors can preview images, videos, and documents directly from the task view or Story Card. 

Need to pick the best shots? Bookmark your selections, reject what you don’t need, and keep the rest in context. No switching tabs. No digging through folders. 

You can also share selected content across tools or teams using the Share feature. 

4. The Handoff (Transfer and Sync) 

Once the content is reviewed and approved, Kordiam handles the rest. Files and metadata are automatically transferred to your CMS, DAM, or billing system. Everything lands where it’s supposed to. 

Metadata stays intact. That includes contributor details, deadlines, story status, and any billing information tied to the task. One system. One workflow. No duplication. With newsroom software like Kordiam, approvals and transfers happen automatically, without manual steps. 

A Better Way to Manage Content Intake 

Kordiam gives editors and reporters one clear flow from assignment to delivery. Reporters know what’s expected. Editors stay in control. And the newsroom moves faster with fewer mistakes.  

Want to learn more? Read about how the Mediengrupper Pressedruck aligned their regional newsroom teams